DoubleTree by Hilton San Diego – Mission Valley Cendyn ePlanner

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Hold Harmless Agreements

hold harmless agreements

The Doubletree by Hilton San Diego-Mission Valley requires any outside vendor/exhibitor to sign the Hold Harmless Agreement prior to event setup.  Please see below for the Hold Harmless Agreement:
This Agreement is made this ____ day of ________, 2013, by and between Doubletree Hotel San Diego Mission Valley (the “Hotel”) and ______________________ (“Contractor”).  The parties hereto agree as follows:
Contractor has been retained by ___________________ (“Group”) as a contractor for Group’s event at the Hotel over the dates of _____________________________________ (“Event”).  The Hotel shall allow Contractor to provide services to Group at the Hotel for the Event.  In exchange for this valuable consideration, Contractor agrees and covenants as follows: 
A.         Contractor including, without limitation, its affiliates, agrees to indemnify, defend and hold harmless Hotel, its owners [list names of owners if required] and Hilton Hotels Corporation (including each of such entities’ owners, partners, subsidiaries, affiliates and franchisees) and their respective members, partners, officers, owners, agents, employees, parents, affiliates, insurers, successors, or assigns (collectively, the “Indemnitees”) from and against all loss, claims, demands, actions or causes of action, liabilities, damages, fines, expenses, costs of whatsoever nature (including reasonable attorney’s fees and costs) whether by reason of death or injury to any person or loss of or damage to any property or otherwise (“Claims”) including Claims which may be asserted by third parties, arising out of, resulting from or in any way connected with, in whole or in part: (a) any breach of the Agreement by Contractor; (b) the activities of Contractor (or any of its employees, agents, exhibitors, guests or attendees) at the Hotel or any related act or failure to act by Contractor or its parties (including but not limited to any omission or act taken or committed by Contractor in any way related to the Event).
B.         Contractor agrees to carry contractual liability insurance to cover the Indemnitees for any claims arising from the indemnity provisions set forth in paragraph A above and provide the Hotel a current certificate evidencing such coverage.  Such insurance must name each of the Indemnitees identified in paragraph A above as additional insured and shall include the CG 20 10 endorsement or its equivalent to the certificate.
C.        For the purpose of these indemnities, the activities of Contractor and its agents or employees on or about the Hotel premises shall by deemed to relate to Contractor’s activities pursuant to this Agreement whether or not such activities are within the scope of their agency or employment.
D.        Hotel shall have the right to employ its own counsel and to assume its own defense in connection with any action or proceeding to which this indemnification, hold harmless, or defense obligation would be applicable, but the reasonable fees and expenses of such counsel shall be borne by Contractor and shall be paid when due.
A.         Contractor understands that in order for it to provide services on the Hotel premises, Contractor must meet certain insurance requirements.  A current certificate evidencing the below listed coverage is required and must be provided at least twenty (20) days’ before the Event (only if requested by Event Manager).
·         Commercial General Liability:  Not less than $2,000,000 combined single limit for bodily injury and property damage.  This limit is subject to change based on the scope of work.
·         Automotive Liability:  Not less than $1,000,000 combined single limit for bodily injury and property damage.
·         Employers Liability:  Not less than $500,000 combined single limit.
·         Workers Compensation: In the minimum amount required by the applicable Workers’ Compensation statute.  In the absence of Workers Compensation insurance in Texas, evidence of an alternative employee benefit program must be provided, as well as proof that the company has legally non-subscribed to the applicable Workers Compensation Act.
·         Property Insurance for Contractor’s tools and equipment. In no event shall Hotel, Owners or Hilton Hotels Corporation be liable for any damage to or loss of personal property sustained by Contractor, whether or not it is insured, even if such loss is caused by the negligence of Hotel, Owners or Hilton, its employees, officers, directors, or agents.
B.         Contractor waives on behalf of its self and its insurers all rights against Hotel, Owners or Hilton Hotels Corporation and its agents, officers, directors, and employees for recovery of damages to the extent these damages are covered by its insurance regardless of deductibles and/ or limits, if any.
C.        Such insurance must name the Indemnitees as additional insured under both the General and Automobile liabilities policies on from CG 20 10 endorsement or its equivalent.
D.        Certificates of Insurance should be sent to your Conference Manager, Nicole Fuentes.  Failure to provide such insurance will prohibit Contractor from accessing the Hotel premises. 
A.         The Hotel is committed to a drug and alcohol free work place.  In addition, it is a requirement that all persons on the Hotel premises conduct their job duties in a safe manner.  The Hotel reserves the right to require Contractor’s operations to cease at any time if, in the Hotel’s reasonable estimation, these two policies are not being adhered to. 
B.         Contractor understands and agrees that Contractor is being employed by Group and that the Hotel has no relationship with Contractor outside of the fact that some of the work Contractor is providing to Group will be performed or utilized at the Hotel.  Contractor acknowledges and agrees that Contractor has not been promised, and will not claim, any payment or consideration from Hotel either for complying with the terms of this Agreement or for any other reason.
C.        This Agreement shall be governed by and construed in accordance with the laws of the state where the Hotel is located.  Notwithstanding termination or expiration of the Event, this Agreement shall continue to survive.  This Agreement supersedes all prior agreements between the parties concerning the subject matter hereof and constitutes the entire agreement between the parties with respect thereto.  This Agreement may be modified only with a written instrument duly executed by both of the parties.  No waiver by any party of any breach of this Agreement shall be deemed to be a waiver of any proceeding or succeeding breach; any waiver is only valid if in writing signed by the party making the waiver.  The headings and titles to the paragraphs of this Agreement are inserted for convenience only and shall not be deemed a part of or effect the construction or interpretation or any provision hereof.  This Agreement may be executed in several counterparts, each of which shall be deemed to be an original, and all such counterparts together shall constitute but one and the same instrument.
Neither party hereto shall be deemed to be the drafter of this Agreement and, if this Agreement is construed in any court or arbitration proceeding, said court or arbitrator shall not construe this Agreement or any provision hereof against either party as the drafter hereof.  If any phrase, clause or provisions of this Agreement is declared invalid or unenforceable by a court or arbitrator of competent jurisdiction, such phrase, clause or provision shall be deemed severed from this Agreement, but will not affect any other provision of this Agreement, which shall otherwise remain in full force and effect.  If any restriction or limitation in this Agreement is deemed to be unreasonable, onerous or unduly restrictive by a court or arbitrator of competent jurisdiction, it shall not be stricken in its entirety and held totally void and unenforceable, but shall remain effective to the maximum extent permissible within reasonable bounds.
IN WITNESS WHEREOF, the parties have executed this Agreement as of the date written above.
Doubletree by Hilton San Diego-Mission Valley [GROUP NAME]
Name: [     ]
Title:    [     ]
Date:   [     ]
Please inquire with your Catering/Event Manager for a PDF version of this form.

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